I am using this as part of a soon-to come write up of a similar but larger state-sponsored workers operation here in Georgia. This is merely a partial preview. Believe it or not.
From the jfs.ohio.gov website
“An official State of Ohio site”
“Updated Guidance on the Use of Social Security Numbers (SSN) Memo
Customers of the OhioMeansJobs center sometimes do not have an SSN or do not wish to provide their SSN to be put into a computer system. Please note Workforce Investment and Opportunities Act (WIOA) program staff are not allowed to make a person disclose the SSN to be a part of the program.
Suppose a customer is self-registering through the County Finance Information System-OhioMeansJobs App (CFIS Kiosk) or is being entered into Ohio’s case management system and has no SSN or chooses not to give one. In that case, OhioMeansJobs center staff must create a pseudo-nine-digit SSN, a temporary number to register the person. The pseudo number will remain in the case management system until the person provides a social security number.
The formula for a pseudo number is as follows.
- 99 for the first two digits
- Use two digits for the month of the job seeker’s birth
- Two digits for the job seeker’s day of birth
- Use the last two digits of the job seeker’s year of birth
- Use a “0” for the last digit
If the system finds a duplicate with the pseudo number, move on to the next number until no duplicates are found. For example, a job seeker with a birth date of July 1, 1968, would have a temporary SSN of 990-70-1680. If this is a duplicate, you would then try 990-70-1681.
The pseudo-SSN formula may also be used when signing up a person for WIOA-funded (participating) services.
While a person is not required to provide an SSN to get into the program, WIOA does not allow exclusions from reporting on performance due to a lack of an SSN. If a participant is enrolled in WIOA services and will not or cannot provide an SSN, wage data must be collected during a person’s first four full quarters after exit.
Please get in touch with OWDPOLICY@jfs.ohio.gov if you have any questions about this guidance.”